“Inventorying” your paint shop inventory is one thing. Creating – gridding out – spaces/places for everything is another challenge – and opportunity. Putting and keeping your inventory in its place is a third challenge.
Maintaining your paint shop inventory can be a major challenge. An ongoing one, in fact. Especially, if your budget is constantly in the “cutback” mode.
Take heart, fellow painters! Especially if you’re responsible for paint shop operations. Sooner or later, you will get the support you need to run your shop right. So that it can benefit the organization, and the people it’s meant to serve.
3. Putting and Keeping Everything in Its Place. Keep related items together.
A. Label each can, container, box, package before placing it on a shelf, in a cupboard, etc.
(1) Tape appropriate COLOR CHIP on the lid and front of every can of paint, stain, varnish, etc.
(2) On OPENED containers: Tape a note showing current date, approximate quantity inside; designated area where product/material is used – if any. Example: “10/01/2014, 1/2 gallon, guest rooms 100-200/even numbered”
(3) Tape a PATTERN SWATCH on the top and front panel of every box, package, roll of wallcovering.
—-Tape a note showing current date, approximate quantity, designated area where item is used.
B. Do the same for your custom tinted and ordered products and materials.
4. Maintain a Paint Shop Inventory List.
A. Install a MASTER LIST on your shop computer.
(1) Identify where each category of items is located: General area, cupboard, storage shed, etc.
(2) Remove specific items when you use them up or discard them.
(3) List new items when they come into the shop. Include items to be used up same day as delivery.
(4) Update your list every month. Know where you stand supply-wise.
B. Print out at least two hard copies of the list. Do this on a quarterly basis, at least.
(1) Put one copy in very conspicuous spot in the Paint Shop.
(2) Give a folder/bound copy to your supervisor.
NOTE: An inventory list can be an immense help at budget time, departmental supplies requisitioning times, for departmental meetings, when someone takes over for you (eg. annual vacation, illness, injury).
SOME SPACE-SAVING TIPS:
TIP 1: Make use of free-standing tool and supply kiosks – for small items.
TIP 2: Clean, empty paint cans and buckets make handy storage containers – eg. small brushes, roller covers, extenders.
TIP 3: Plastic 2-to-4 drawer storage units, on rollers, make great “Good-to-Go” portables for multiple projects/work orders that require similar supplies and tools. Dollar and charity thrift stores can be great places to buy these.
TIP 4: Put “dead” space to work for you. Under shelves, between cupboards, cabinets, on walls, etc.
TIP 5: Is your storage space limited? Place often-used products and materials in their own smaller section, area, cupboard, etc. Then, organize the rest by interior and exterior.
TIP 6: Place little-used products and materials in a nearby, accessible storage area/room. Example: Engineering supply shed. Get your supervisor’s approval beforehand.
Take heart, fellow painters! Especially, if you are responsible for paint shop operations. Better days and better ways are ahead for you. And, your Paint Shop!
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Find a few minutes, and a peaceful place – at work – to just sit and breathe easy. Thanks for visiting “Painting with Bob.”