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Archive for January, 2017

Paintshop: 21st Century Work Partners: Software Programs and Hand-Held Devices

Twenty-seven year old painter Ben got a big shock when he returned to work after a two-week vacation.

 

“Effective immediately…” started the memo. A hand-held tablet would be his “work partner” wherever he went throughout each work day.

 

Using the device, he would be expected to perform the following functions on a daily basis:

 

  1. Clock in and clock out.
  2. Select from list the exact tasks and work orders he would be completing that day.
  3. Select from list the project(s) he would be working on – and the stage of each.
  4. Select products, materials and supplies he would be using for each task, work order and project. That included colors by name and manufacturer product number.
  5. List each work order as it came to him, indicating the start, pause/delay and completion times of each; list of products, supplies and tools for each; brief description of problem(s) incurred; and, future recommendations.
  6. List quantity/amount of each product, material and supply used.
  7. Submit weekly requisitions for basic products, materials and supplies needed to work on any painting task within the next two weeks.
  8. Record when requisition orders were filled, then when supplies were actually delivered.
  9. Maintain paintshop inventory on weekly basis.
  10. Log all communications with supervisor(s) related to each task, work order and project.
  11. Maintain contact list of manufacturers’ representatives, supply stores, sales staffs, etc.

 

In other words, a fair percentage of Ben’s work time would be spent using the hand-held device.

 

“I don’t have a problem with it,” he e-mailed. “But it cuts into my actual painting time like you wouldn’t believe.” He added that he needed to share more details about how the system worked. “No time.”

 

“What’s nice about it is, at any time, I can plug my hand-held into any printer at the hotel, and print out a copy of any file, communication, list, worksheet, chart, color palette sheet, etc. That’s been a big help.”

 

Ben added that the devices are kept in the department when not in use. Locked up at the end of the day in a cabinet inside the chief engineer’s office.

 

I think the concept is great. And full access to a hand-held device with a top quality painting or paintshop software program can save the painter a lot of paperwork, time, and money. Especially when the painter is allowed ample control about how he uses it.

 

RECOMMENDED PAINTER/PAINTING CONTRACTOR SOFTWARE PROGRAMS

1. General and cross-function: www.getjobber.com; www.knowify.com; www.go.intouchinsight.com;

2. Estimating, bidding, invoicing: www.paintestimating.com; www.invoice2go-enterprise.com; www.quickpaintingproposals.com; 3. Business: www.CorkCRM.com.

 

By the way, most of the above online software companies offers an APP version. Ben suggested checking into the possibility of purchasing/downloading and interfacing two or more systems.

 

“Your paintshop and engineering department may need to use more than one program to cover your bases. Also, your department might need to sit down with an IT creative and develop a few custom sub-programs. Example: A running and cross-referencing inventory list.”

 

Thanks, Ben, for the information.

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Smart paintshop practices include whatever support systems and devices that will make work easier. 

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Thanks to everyone for revisiting “Painting with Bob” in 2017.

Copyright 2017. Robert D. Hajtovik. All rights reserved.

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