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Posts tagged ‘paint shop’

Paintshop: What Hotel and Facility Painters Need to Do Their Jobs

*** A lead painter, whose hotel was damaged by Hurricane Maria’s winds, reminded me about a post that I missed submitting. Perhaps, you will find something here that can help you in 2017.

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A hotel chain’s Senior chief engineer in South Carolina emailed about team preparedness, after the October 29, 2014 post. (“Hotel Engineering Team Training: Pilot Project 2015”)

 

“We’re a small group of specialty brand inns.  Our paint applicators are all experienced in brush, roller and spray. None of them requires formal instruction on using new products, tools (and) equipment. Each painter is good at picking up on things, and running with it.

 

“Our budget is always tight. The 2015 budget can be stretched to purchase a few newer types of products, tools and equipment for each paint shop.

 

“I emailed all of our engineering directors. Each submitted a similar short list of needs. All of them requested the following:

 

1.  Samples of new formulations of basic paint products that may fit our property needs.

‘My application specialist needs to test out a product before he can decide whether to go with the newer product, or stick with the standard one.’

 

2. Small samples of products as they come on the market.

‘Our chief engineers push for their painters and maintenance techs to get to test out any new product, supply, tool, or piece of equipment before they get stuck with it.’

 

3. Free new painting and maintenance tools to try-before-we-buy.

‘Promising new tools come on the market. I want my painter, and maintenance people, to be able to try a few of them, at least. . .It makes no sense to buy a new tool for my paint shop, before we know if it will work for the painter that has to use it.’

 

4. New spray gun, or spray system pre-purchase testing

‘Each of our painters does a lot of spraying, interior and exterior. At some point, a spray gun becomes too costly to repair, or rebuild, even with thorough cleaning and careful maintenance. Replacement becomes sensible option. Some of the new spray gun systems can be expensive…’

 

Question 1: “Bob, who do we call to get small samples of products as they come on the market?”

Answer: “In your capacity, contact the product manufacturer’s testing division. Explain your interest and need in testing new products before you buy them. Tell them about the products, including theirs, that your painters have used in the past. Share a short list of pros and cons. Offer specific engineering departments and sites within your chain as “testers and test sites.”

 

Question 2: “How do we get samples of new paint/finish products that may fit our property (ies)?”

Answer: “Talk to your regular paint supplier/distributor first. If that doesn’t work, contact the paint manufacturer’s representative for each respective product line.”

TIP: “It might help to seal the arrangement if you can offer your paint applicators’ experiences with the product as ‘painting trade testimonials.’ Check in advance with a few of your painters.”

 

Question 3: “How do we get to test out new tools and equipment free? Try-before-we-buy?”

Answer: “Contact the respective tool manufacturer – “Trade/contractor services.” Talk with the director or assistant director of their “after market” research testing center. Find out what type(s) of research data they need.

 

“And, if you know that you can help meet their need:

“FAX a 1-2 page “Trade Testing-Based Proposal. Offer to provide “after market” tool use data. State how many “testing” locations you can provide and their location. For each, describe:

(1) approximate acreage and age of developed area, also property layout;

(2) structures: number, square footage, style, relevant substrates;

(3) paint shop job description, capabilities.

 

“For the tool, describe (1) need: current and projected; (2) use: how, where, and frequency; (3) purchasing plan: minimum quantity, initial order; approximate purchase date(s).

 

TIP: “Keep your proposal brief, and to the point! Do not offer the expertise of any specific dynamo painters under your umbrella. At this point, do not “bank on” any staff member to help pull this off.”

 

Question 4: “How can we get at least three spray systems to try out? Pre-purchase testing. Longer than one day for each system.

“Next year’s budget: I can fit in the purchase of one system for each property, after March 30. If our applicators know how to use the system, each engineering department can save sizeable funds, now going to outside contractors…”

Answer: “Spray systems for commercial and/or industrial use tend to be expensive. Phone the manufacturer’s nearest rep. Especially if you already use one or more of their spray guns and spraying systems.

 

“If you’re confident that you can provide important data not yet at the manufacturer’s fingertips:

“FAX a 1-page proposal letter. Offer to supply certifiable testimonials from both your top, and less experienced, sprayers. Include their experience in using that manufacturer’s spray systems, also their experience using any comparable system made by a top competitor.

“Briefly describe how your sprayers can provide feedback that will help the manufacturer build and sustain its market base for that specific spray system.

 TIP: “Please do not offer to provide any data that you’re not certain you can supply.”

 

Some needs transfer into future situations. Some useful ideas turn into future opportunities.

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Thanks for reading “Painting with Bob.”

Copyright 2017. Robert D. Hajtovik. All rights reserved.

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Painter’s Hurricane Preparedness, Part 3: In the Paintshop

Many of the following tips make sense when preparing for any natural disaster.

 

IMPORTANT PAPERWORK, COMPUTERS, PERIPHERALS, ETC.

 

  1. SECURE all flash drives, software packages, important papers, logs, supply/inventory lists, guidebooks and manuals, etc. in weatherproof metal box. Store in chief engineer’s private storage unit on the property, or in main office of hotel or facility.
  2. Carefully place all computers, cords, hard drives, and other peripherals into their original boxes if you have them, or equally sturdy storage boxes. Also put them in your boss’s storage.

 

PAINTSHOP MATERIALS, SUPPLIES, TOOLS, EQUIPMENT

 

  1. Clear off all open surfaces such as workbenches, countertops, tables, etc.
  2. Clear off the floor. Remove everything from all traffic areas – real, potential, emergency.
  3. Move smaller objects such as supplies and manual hand tools into sturdy cabinets and closets.
  4. Place paintbrushes into their wrappers, or clean newspaper pages. Place on end in clean, dry, plastic 5-gallon paint buckets. Secure lids. TIP: With permanent black marker, print BRUSHES on lid and several spots around bucket. Store upright in closet or large cabinet that locks.
  5. Place roller covers into their plastic wraps, bubble wrap, or soft shipping paper. Place in clean 5-gallon plastic bucket(s). Secure lids. Label bucket. Store in same closet or cabinet as brushes.
  6. Carefully wrap spray guns in clean, heavier fabric, soft vinyl, foam sheets, or bubble wrap. Tie twine or smaller rope around to secure. Place guns, boxes of tips, repair parts, etc. in 5-gallon bucket. Secure lid. TIP: Use permanent black marker to label “SPRAY GUNS” several places.
  7. Tightly close, then move all containers of paint and finishing products, wallcoverings, etc. into closets with secure door locks. TIP: Cram everything into the corners. Neatness helps later.
  8. Wrap power hand tools with attached electrical cords in heavy ply plastic or bubble wrap. TIP: I like to use doubled-up zip-lock freezer bags. Place tools together in smaller tool box with lid, heavy box or crate. Place in waterproof cabinet or closet with secure door locks.
  9. Place all electrical cords, connectors, plugs, etc. in deep drawers. Run rope or heavy twine through drawer handles and around knobs. Inter-tie off with nautical knot.
  10. Place sharp objects, tools, etc. into thick cardboard boxes, or wooden crates. Secure inside a cabinet or closet that locks tightly.
  11. Turn over tables and movable benches. Push against the inside walls of workshop.
  12. Put chairs, stools, etc. into a closet. OR, jam them under any of the built-in workbenches.
  13. After you’ve moved the smaller items into cabinets and closets, place all shorter ladders, multi-purpose stools, carts, wheelbarrels, etc. inside the same closets. TIP: I like to set them on their sides, then tightly PUSH them against the rest of the stored supplies, tools, equipment.
  14. Roll your heaviest equipment such as compressors into whatever closet still has room.
  15. Turn your heaviest, largest ladders on their ends. Tightly push them against the turned over tables and movable benches already hugging the inside walls of the workshop. TIP: Rex in Miami lays the ladders flat, one long end pushed against an inner wall. Then he “wheels” his heaviest, portable equipment between ladder rungs. Last, he ties the pieces of equipment to each other using heavy rope. “In Katrina, the guys helped me move concrete blocks onto the ladder rungs. Nothing budged.”

 

 

BOTTOM LINE: First protect lives. Second protect valuables. Third, if there’s any time left, protect whatever else really matters, most essential things first.

 

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Major disasters swoop in, then leave.

People and pets are meant to stick around longer.

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Stay alert, smart and safe. Thanks for visiting “Painting with Bob.”

Copyright 2017. Robert D. Hajtovik. All rights reserved.

Volunteering Your Painting and Decorating Skills, Part II: Options and Action

When it comes to volunteering our painting skills, we may overlook the needs that exist in our own community or neighborhood. Two large categories below:

1. Steer your skills where they can matter the most at this time.
Examples:
A. Local low budget nursing home unable to afford staff painter.
B. Local public school severely hurt by sharp budget cuts.
C. Local free medical clinic.
D. Local small church or church school.
E. Low income or fixed income neighborhood.
F. Family that’s been uprooted by severe medical bills, or death of main breadwinner.

2. Consider discreetly volunteering your skills for persons that you know.
Examples:
A. Relative or friend.
B. Elderly or disabled neighbor.
C. Your church pastor and family.
D. Members of church family.

Also, we may not know how to go about finding these needs in our own back yards. Two ideas:

1. To locate a local needy person or family, check with your pastor or one of a nearby smaller parish.
TIPS: Some churches only accept volunteer work through their own parishioners. Also, people have their pride. Offer help only to persons or families willing to accept to accept it.

2. To find a local low-income church, organization, facility, school or group, I suggest that you write a brief letter offering your painting skills labor-free. Include the following information:

A. summary of your experience
B. work you’re available to do, including days, no. of hours, morning or afternoon.
C. availability: 1 time, temporary for 3 months 1 year, etc.
D. statement about who buys and who pays for needed supplies – eg. paint, caulking tubes
fillers, sandpapers, paint thinner.
E. statement about when supplies would need to be purchased.
F. statement about your limits – eg. interior work, environmental conditions, hazardous conditions, tools
and equipment.

A FEW TIPS ABOUT DOING THE VOLUNTEER PAINTING JOB

1. Aim to leave behind a finished job as good as you do in your paid painting job.
2. Follow standard and exceptional policies, procedures, and techniques that you normally follow.
3. Be neat, thorough and friendly.
4. Respect all the health and safety rules that you would normally follow.
5. Be professional on your volunteer job, too.
6. Respect the rules that apply to your work for the person, family, organization, group, etc.
7. Maintain your pre-set volunteering parameters. Do not volunteer to do more than you have
offered or agreed upon, at least the first time that you help out that person or group. Even
one extra room, area or park bench can require more time than you have available.
8. Be honest.
9. Set and keep to a schedule. Cancel or change work dates and times only if necessary. And,
give prompt notice.

MY VIEW: I want to do my best. And, I want beneficiaries to want me to come back and help them again.

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When a painter volunteers, he or she adds special strokes of hope into the lives of others.
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Thank you for visiting “Painting with Bob.”
Copyright 2017. Robert D. Hajtovik. All rights reserved.

Hotel/Facility Painters: Is Outsourcing Your Paintshop Services in Your Future?

It should come as no surprise to any hotel/resort staff member, when the news arrives that the management and operations of a certain department will be outsourced.

 

Other mid-to-large sized for-profit employers have been farming or “outsourcing” for needed services for years. More and more local, county and state governments have been contracting out for the management and operation of entities under their umbrella.

 

What throws a hard, curve ball is when the outsourcing company is going to move in its own people to staff that department, which is a part of the organization. EXAMPLES: Food and Beverage/Catering, Pools and Gazebos, Housekeeping/Laundry, Security, Sales, Conventions.

 

With a large department, the outsourcing company may opt to employ certain existing hotel staff members. Persons experienced working in that area, and with its targeted guests and visitors.

 

Usually, these persons need to complete new, pre-employment forms for the external company. Including for federal and state tax withholdings. Usually, the persons do not need to go through the hotel’s Human Resources’ job application and screening process.

 

So far, hotel engineering departments have been exempted from the contracted outsourcing system of employment. Some exceptions exist.

 

  1. The property owners decide to outsource the management and operations of the entire hotel business. Here, existing staff can sign on with the external company, or a designated staffing company.

 

  1. The outsourcing company “out-sources” the hotel’s engineering department services.

Note: Designated staff members may be able to apply to the outside company, to continue to work at the same hotel.

 

  1. The outsourcing company decides to switch engineering operations to a temporary and on-call arrangement. For all positions and tasks, or for certain positions and tasks.

Note: Usually, some of the current engineering staff members are offered the opportunity to work in his/her current – or a similar – position, but as a temporary or on-call worker.

 

In all cases, some positions are eliminated. Some job quotas are reduced. A lot of department re-organization takes place.

 

In smaller businesses – eg. hotels and inns, clinics, hospitals – the services of a full-time painter may not be needed any longer. They may not be affordable. Within the budget.

 

Thus, the career hotel/facility painter needs to be ready to adapt. And, to switch “employers,” if and when the time comes.

 

At the same time, take note!

 

Not all outsourcing arrangements work. Many get axed at some point. Department management and operations are returned to in-house people. Former staff members may be re-hired. Experienced employees are put back in charge of operating their respective department.

 

After reasonable tries, more city and county governments are voting against renewing their contracts with outsourcing companies. Businesses are tightening up qualifications and expectations for their outsourcing contractors. They are more closely, and accurately, computing the bottom line.

  1. “Are we really saving money? “
  2. “What’s the trade-off been within – and for – our community?”

Hotels and resorts are listening to their experienced staff members, about major organizational and ethical problems dealing with the outsource company’s people. Hospitals report losing once loyal employees and community support. Also they report an increase in serious liability quality-of-service and patient treatment issues.

 

What can a hotel painter do to influence top management and owners in deciding which way to go?

 

  1. Show a greater and more sincere interest in your hotel, and especially in your teammates. What’s really going on with them? What’s great, so-so, not good at all? Share in any on-going dialogue among your coworkers. Your bosses, too. TIP: Hold back a little here. Keep “person,” “personal,” and “personality” out of this.
  2. Show an interest in the “outsourcing” discussion. Periodically, exchange a few ideas with your chief engineer. Especially, if you’re the lead painter and help him handle a lot of the troubleshooting.
  3. Discreetly ask questions. Try to find out the reasons management is looking at outsourcing your job. Or, the entire engineering department.

 

THEN, ZERO IN ON YOUR POSITION…YOUR FUTURE.

 

  1. Update the hotel’s job description for your job. Provide a clear, detailed picture of exactly what you do there. Include both standard and special skills and abilities that your hotel’s painter must have. To get the job done! NOTE: Now is not the time to underestimate and undervalue what the real job entails. Now is not the time for humility.
  2. List the types of tasks, orders, projects, and emergency jobs you have done. Estimate the frequency with which you’ve done each. Indicate the location of each on the property. TIP: Keep your own on-site painter’s photo gallery up to date, and captioned!
  3. List the customer service functions you perform. That includes for team members, fellow staff members, managers; guests, visitors; suppliers, vendors, contractors; inspectors; and the community.
  4. Offer your experience and insight as input to the (a) chief engineer and (b) general manager. Limit what you offer in information to details that will positively support your bosses’ true position. Also, their short-range and long-range goals.

 

Final Note: As the staff painter, you are often in a unique and influential position. You tend to come into regular contact with coworkers and managers in many of the departments and work areas within the hotel’s organization. You tend to “brush shoulders” with certain aspects of the hotel or facility’s actual business.

 

Bottom Line: You may be able to play a key role in management’s decision to outsource. Or not.

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“Press toward the mark that you want to leave behind.”  RDH

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Thank you for visiting “Painting with Bob.”

Copyright 2012, 2015, 2017. Robert D. Hajtovik. All rights reserved.

Hotel Painting During Slow Seasons

 

In lodging, the slow season varies in different regions of the country – even in certain areas within a given state.

 

The climate – weather – has a lot to do with it. So do school terms, vacation times – both school and employment; busy seasons in a specific industry, trade or business.

 

In Florida, the slow season tends to fall between the second week of January through March, or even April.

 

If you’re a staff painter working in Florida, the slower season is a good time to get things done. Fewer guests and visitors, fewer emergency calls and work orders, and fewer interruptions.

 

But, the “slow season” is also the period of lower revenues, lowered budget, and much fewer resources.

 

If you’re a contract painter, the slower period may be the right time to branch out and to do some freelance work.

 

SIX SLOW SEASON SOLUTIONS FOR THE STAFF PAINTER

 

  1. Before Day 1 of the slow season, decide with your chief engineer (a) what work orders and projects must stay on the roster, and (b) what projects must be shelved.
  2. Take a closer look at that list of necessary work orders and projects. Whittle it down by 25 percent.
  3. Then, prioritize those according to daily and weekly jobs.
  4. Next, establish a budget, or cost estimate, for each – based on the supplies needed to do each.
  5. Take a closer look. You may see that the list of necessary work orders and projects can be shortened. Example: Working on “bathrooms re-paint” project can be spread out over a longer period of time. Say five bathrooms a week or every two weeks, versus five a day.
  6. The toughest time: Shelve the “necessary” work orders and projects that require the most outlay of money for materials and supplies. Note: That may be the most money for few supplies.                  TIP: This amount may end up being your allotment for paintshop emergencies. Your contingency fund.
  7. Now you’re ready to schedule out your work load for each week during the dry spell, budget-wise.
  8. Be prepared for additional cutbacks (a) across-the-board organizationally, then (b) unilaterally throughout your Engineering Department.
  9. When you’re asked or expected to perform paintshop miracles during an already “bare bones” massive budget freeze, here’s what you do next:
  10. GET CREATIVE. GET TOUGH. GET WISE.

 

Seek out and volunteer to perform other essential tasks in your department – eg. maintenance, grounds. Volunteer to split your work-day time. Help out in another busier department that has also suffered staff cutbacks – eg. housekeeping, kitchen, guest services

 

Your bottom line objectives during any slow season:

  1. Keep the paintshop running.
  2. Keep your job.

 

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“Slower season” does not mean it’s the time for you to slow down on the job.

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Thank you for staying on task, whatever your regular job description.

 

Thank you for visiting “Painting with Bob” blog.

Copyright 2017. Robert D. Hajtovik. All rights reserved.

 

More Custom Carriers for Painter’s Tools

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tablet-case1

 

 

 

Paintshop: 21st Century Work Partners: Software Programs and Hand-Held Devices

Twenty-seven year old painter Ben got a big shock when he returned to work after a two-week vacation.

 

“Effective immediately…” started the memo. A hand-held tablet would be his “work partner” wherever he went throughout each work day.

 

Using the device, he would be expected to perform the following functions on a daily basis:

 

  1. Clock in and clock out.
  2. Select from list the exact tasks and work orders he would be completing that day.
  3. Select from list the project(s) he would be working on – and the stage of each.
  4. Select products, materials and supplies he would be using for each task, work order and project. That included colors by name and manufacturer product number.
  5. List each work order as it came to him, indicating the start, pause/delay and completion times of each; list of products, supplies and tools for each; brief description of problem(s) incurred; and, future recommendations.
  6. List quantity/amount of each product, material and supply used.
  7. Submit weekly requisitions for basic products, materials and supplies needed to work on any painting task within the next two weeks.
  8. Record when requisition orders were filled, then when supplies were actually delivered.
  9. Maintain paintshop inventory on weekly basis.
  10. Log all communications with supervisor(s) related to each task, work order and project.
  11. Maintain contact list of manufacturers’ representatives, supply stores, sales staffs, etc.

 

In other words, a fair percentage of Ben’s work time would be spent using the hand-held device.

 

“I don’t have a problem with it,” he e-mailed. “But it cuts into my actual painting time like you wouldn’t believe.” He added that he needed to share more details about how the system worked. “No time.”

 

“What’s nice about it is, at any time, I can plug my hand-held into any printer at the hotel, and print out a copy of any file, communication, list, worksheet, chart, color palette sheet, etc. That’s been a big help.”

 

Ben added that the devices are kept in the department when not in use. Locked up at the end of the day in a cabinet inside the chief engineer’s office.

 

I think the concept is great. And full access to a hand-held device with a top quality painting or paintshop software program can save the painter a lot of paperwork, time, and money. Especially when the painter is allowed ample control about how he uses it.

 

RECOMMENDED PAINTER/PAINTING CONTRACTOR SOFTWARE PROGRAMS

1. General and cross-function: www.getjobber.com; www.knowify.com; www.go.intouchinsight.com;

2. Estimating, bidding, invoicing: www.paintestimating.com; www.invoice2go-enterprise.com; www.quickpaintingproposals.com; 3. Business: www.CorkCRM.com.

 

By the way, most of the above online software companies offers an APP version. Ben suggested checking into the possibility of purchasing/downloading and interfacing two or more systems.

 

“Your paintshop and engineering department may need to use more than one program to cover your bases. Also, your department might need to sit down with an IT creative and develop a few custom sub-programs. Example: A running and cross-referencing inventory list.”

 

Thanks, Ben, for the information.

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Smart paintshop practices include whatever support systems and devices that will make work easier. 

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Thanks to everyone for revisiting “Painting with Bob” in 2017.

Copyright 2017. Robert D. Hajtovik. All rights reserved.

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