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Paint Shop 2: Policies and Guidelines That Will Work

There’s one way to operate a hotel or facility paint shop. That is with a set of easy-to-follow policies and guidelines (vs. rules) that fit the engineering department – and the organization.

The shop size can total one wall with a few shelves, a large room with a separate workshop area, or an entire small building, or shed. The rules will be the same, basically.

 

Some PAINT SHOP basics: JUST DO IT!

 

JUST DO IT: Keep shop neat. Picked up. Swept up.

JUST DO IT: Keep shop floor clean, and clear of parts, tools; spills, piles of anything, garbage.

JUST DO IT: Keep workshop clean, swept up and ready for next project.

JUST DO IT: Put things away – and in their proper places – when you’re finished with them.

DON’T DO IT: No “borrowing” of paint shop/engineering/company property for personal use.

DON’T DO IT: No “loaning” or “giving” of paint shop/engineering property to other departments – unless your supervisor authorizes. TIP: Get a written authorization.

 

1. Set up a Sign-out and Sign-in system for all paint shop property.

 

2. Put up a Paint Shop bulletin board. Post inventory list, requisition list, FYIs, cartoons, etc. TIP: And, keep those lists updated!

 

3. Tightly close all cans, bottles, tubes, boxes, bags, containers, etc.

 

4. Thoroughly clean all tools before storing back on the shelf, in the cupboard, in kiosk, etc.

 

5. Clean equipment; and make a note of any repairs needed, before returning to its proper storage area(s).

 

A. Flush out spray gun spray lines. Clean nozzles, tips, hoses, product containers, etc.

B. Soak and clean spray guns to prevent sticking, clogging, damage to mechanisms.

C. Empty out any unused product from container; place in storage container for recycling – eg. paint, polyurethane, chemical treatment.

D. Wash out each container with appropriate cleaning agent. Let dry.

 

6. Do basic repairs and maintenance on tools and equipment before storing.

 

7. Store products and materials appropriately and safely. Follow MSDS, UBC, HAZMAT, EPA codes.

 

A. All cans, spray cans, bottles, boxes, tubs: Upright.

B. Wallcovering rolls, boxes: Upright.All tubes – eg. paint, tinting.

 

8. Store all tools and equipment in a safe manner.

 

A. Brushes: Bristles up (no cover); bristles upright (sturdy cover); bristles down (in “wet-storage” brush container).

B. Roller covers: on end, to maintain nap integrity.

C. Electrical tools: Turn to “OFF” position before re-shelving, re-storing.

D. Mechanical tools: Close/fold up handles and levers before re-shelving or re-storing.

E. Saw blades, sharp edges: Remove, retract, or cover. Store in visible spot of toolbox/cabinet.

F. Sharp objects, scissors: Close up; place with handles up, or facing YOU.

G. Razor blades: Retract into holders/handles; or store individually in closed, marked box.

 

9. Store nuts, bolts, washers, screws, etc. in plastic organizer boxes – or small plastic/metal containers.

 

10. Store small tools in divided tool chest, toolbox, small carry-all, unbreakable containers.

 

11. Store like products together, like materials together, like tools together, etc.

 

12. Store all products, materials, supplies, tools, and equipment in dry, safe places.

 

13. Keep records of inventory use, loss, breakage, disrepair, “retirement,” etc.

 

14. Regularly, post a list of items that (a) are running low, (b) need to be requisitioned – and when, (c) need to be RUSH ordered, (d) are no longer used or kept in stock.

 

15. Post in visible spot a running list of your requisitioned items. Keep track of requisition and order status. Display date of order.

 

16. Requisition basic supplies before you get low. Keep checking with supervisor and/or purchasing manager about their order and delivery status.

 

17. Be cost-conscious and budget-time aware in selecting and ordering products, materials, supplies, new tools, etc.

 

18. Know which products, materials, supplies, etc. cannot be compromised – quality and durability versus cost.

 

19. Keep accurate records. Neat, complete, easy-to-understand, easy-to-use.

 

20. Discard products and materials that are no longer usable – dried up, discolored, faded, damaged (mold, mildew, water, sun); frayed, bug-infested.

 

** TIP: Fill partially full containers of paint, stain, varnish, etc. with sand, or other absorbent.

 

21. Discard products, materials, supplies, etc. that do not meet product standards and safety codes. WHY: Regulators and inspectors are watching. Too, people can get very ill.

 

22. Promptly discard damaged or broken tools and equipment that cannot be repaired – and are too dangerous to use in present condition. WHY: FIRE and SAFETY hazards.

 

23. Discard used rags, paper towels, etc. – especially those with strong odors, fumes, residue.

** TIP: Soak rags in soapy water to neutralize combustibility or flammability.

 

24. Report problems promptly to your supervisor, and to teammates. Keep everyone informed!

 

25. Promptly report losses, damages, and thefts of products, materials, supplies, tools, equipment.

WHY: It’s company policy! Also, some items may need to be replaced a.s.a.p.

 

Comply with the safety rules on an ongoing basis. It’s the best way to prevent accidents in your paint shop.

Establish policies and guidelines that are DO-ABLE.  Establishing that policy and practice helps all of your teammates – especially engineering/facility – keep the paint shop looking good, and working great! For everyone!

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Thank you for visiting “Painting  with Bob.”

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Every Hotel’s/Facility’s Team Member Can Learn Something from Its Painter: Part 2

Painting and decorating is a very multi-faceted job. It requires an extensive knowledge of and experience with both trade and construction industry methods, products, materials, supplies, tools, and equipment. Also, it requires the ability to deal with a variety of factors: weather and climate, property (age, condition, use, size), budget, schedule, etc.

Any hotel or facility team member – teammate of the property’s painter – is in an enviable position. He or she has access to this skilled craftsperson. All kinds (of helpful information is in his or her head. And, at his or her fingertips.

Tap into this valuable resource. Your friendly team painter – and teammate – could be your best painting and decorating advisor ever!

Continuing from Part 1, here are some other things that you can learn from the painter with your hotel or facility.

 

12. How to inspect a wallcovering shipment before using it.

 

A. Carefully! Completely! Every roll! From beginning-to-end of roll!

B. Multiple rolls: Make sure the numbers are from the same run or batch. If not pattern or color may be different.

C. Check if pattern aligns properly from roll to roll.

D. Reversed vinyls: Check for color matching, especially for darker colors.

 

13. How to cut wallcovering sheets to match the room’s layout.

 

A. Full sheets: Cut all of the full sheets first.

B. Cut pieces above and below windows or doors, measured to match.

C. In-sequence sheets: Mark them, if necessary.

D. Tops of sheets: Label, if needed.

E. Corners of sheets: Mark for commercial vinyls, or for solid color non-patterned papers.

 

14. How to prep a surface or area for applying wallcovering.

 

A. Sand surface smooth.

B. Patch surface where necessary, using a chemical-cured, or powdered joint compound.

C. Apply sizing or oil-based primer to the walls.

D. Sand primed surfaces when fully dry.

E. Mark vertical lines at corners of walls so sheets are plumb.

 

15. How to set up a work area for applying wallcovering.

 

A. Protect floor with dropcloths, particularly where cutting and paste table(s) will set.

B. Set up pasting and cutting area: tables, blades/knives, level, sponges.

C. Place necessary materials and supplies in area: paste materials, rolls/boxes of wallcovering (inspected previously), tools (measuring tape and ruler, cutting/trimming knives, pasting brushes, smoothing knife, seamer, etc.)

D. Put bucket of warm, clean water at paste table, for cleaning it as needed.

E. TIP: Keep a second bucket of warm water nearby, for cleaning tools – as necessary.

F. TIP: Have a small bucket of very clean, cotton rags nearby, too.

G. Place sizeable, lined garbage container nearby for scrap wallcovering.

 

16. How a painter/paperhanger actually applies wallcovering.

 

A. Apply adhesive to wallcovering sheets, if product is not self-adhesive.

B. Unfold top section of sheet, aligning in proper place; then smooth down using a brush, or plastic edge smoothing tool.

C. Hold onto sheet with one hand, and smooth rest of sheet into place.

D. Seam sheets either by butting or overlapping seams. “Seamless seams.”

E. Fit and trim wallcovering around moldings and fixtures on wall or ceiling.

 

17. How to clean up after finishing wallcovering job.

 

A. Remove paint, filler, polyurethane from rim of can, also spray can nozzles

B. Reseal/re-closing and storing paint cans, caulking tubes, filler/putty tubs.

C. Soak tools used to apply wallpaper paste

(1) Wheat/cellulose/clay water-based paste: Soak brushes in bucket/can of clean, warm water.

D. Clean tools:

(1) Soak in warm, soapy water; then rinse.

(2) Residual paste can be removed with warm water and carbonated water for hard-to-clean vinyls.

E. Read blogs: “Paint Shop 1: Organizing…” ”Paint Shop 2: “Policies and Guidelines.”

 

18. How to protect and store your tools.

 

A. Brushes: Stand upright, bristles down. Read blog: “Paint Shop 1: Organizing.”

*** TIP: In a rush? Wrap brush or roller in newspaper, or wax paper. Secure with sturdy rubber band till you can clean brush thoroughly.

B. Roller covers/naps: Air, till nap dry. Store upright in tool box, or clean 1-gal. paint can.

C. Artist brushes: Air, till bristles dry. Store, bristles up or flat in brush case. Never down, unless you’ve wrapped brush.

D. Spray equipment: Flush properly with compatible solvent (water, mineral spirits). Clean spray tips. Remove any dried paint.

E. Central storage container: Store all hand tools together creates immediate availability. Also it reduces time looking for tools in different locations.

 

SPECIAL THINGS TO LOOK FOR…

 

1. Darker wallcoverings: Wash with baking or carbonated soda-based water wash. Remove paste thoroughly.

2. Pasting: Apply adhesive evenly and very smoothly to back of wallcovering.

3. Pasting option: Apply adhesive to the wall.

4. Watch carefully: Do not UNDERCUT wallcovering when trimming around something.

5. Hanging multiple sheets vinyl on new drywall: Cut seams before you go too far.

—- CAUTION: Drywall paper may pull loose if you wait too long.

 

A FEW QUESTIONS TO ASK YOUR PAINTER WHEN IT’S CONVENIENT

 

1. Which paint is better: flat wall paint, semi-gloss, or gloss?

2. How can I get something painted when I have a low budget?

3. Would you consider bartering? Eg. Painting our house for design help with website?

4. I have a friend that needs some painting done. Can I give him your cell phone number?

 

QUESTIONS NOT TO ASK YOUR PAINTER IF YOU WANT TO KEEP AS A FRIEND

 

1. Can you recommend a painter? I need some work done in my home.

2. Can you paint my house for free? TIP: Ask about “bartering.” See last section.

3. Is it all right if I don’t recommend you, or act as a reference?

4. Can you fix my week-end wallpapering mess – as a favor?

5. If you have a stain-finished door, what can I do to prepare it for finish painting?

 

A Painter’s Point to Ponder:

 

Being asked by co-workers, at whatever levels, to share tips from one’s trade is an honor. Especially, when done with genuine respect and interest.

It gives added meaning to the “team”-anything connection. And, it deepens the mutual, and individual, sense of worth and belonging.

 

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Please find a way to help someone else enjoy this day! Thank you for visiting “Painting with Bob.”

Paint Shop I: Organizing and Storing, Part 1: Inventory Your Inventory

I learned young about paint shop operations. Part of my first job, as an apprentice painter, was keeping the paint shops – buildings – clean, inventory organized, and workshop spaces ready to use. (We did a tremendous volume of shop work: sandblasting, painting, finishing, etc.)

For a small painting contractor business, that may have been an easy job. For a major, and still growing, commercial and industrial contractor business, it meant a lot of steady work!

Every paint shop is organized differently. How well it works depends on the painter responsible for its operations. Also, it depends on how well it works for the rest of the team. Team members in the engineering or facility services department; also team members in the other departments within the organization.

When the painter responsible for the paint shop is not around, do enough people in the department know how to handle things? Painting-wise? Is everything being taken care of?

What follows is a two-section tutorial on Paint Shop Operations. Paint Shop I, starting here, covers organizing and storing. It’s divided into four parts: (1) inventory your inventory; (2) creating a place for everything; (3) putting and keeping everything in its place; and, (4) maintaining inventory lists.

 

1: Inventory your shop’s inventory – by category and subcategory.

—What do you have – types, colors, quantities, general condition?

 

A. Products/Materials:

(1) Paint – Latexes, epoxies, oils – Total no. of gallons, according to paint type, color.

(2) Finishes – Stains, varnishes, urethanes, shellac

(3) Coatings – Rust/corrosion prevention, anti-fouling, elastomeric, chemical-resistant, UV protective, waterproofing, heat-resistant

(4) Wallcoverings – Papers, vinyls, foils, flocks, textures, patterns, grasscloths; borders, murals

 

B. Preparation/Supplies:

(1) Sandpapers – What grades; total number of sheets in each grade

(2) Caulking tubes – Types (eg. for kitchen/bath, exterior); total number of each type

(3) Solvents – 1 gal. each of most used products: mineral spirits, lacquer thinners, denatured alcohol

(4) Paint tint kit – Universal tints

 

C. Work area supplies:

(1) Dropcloths – At least 3 – 4 ft. by 15 ft. for clean interior use; 2 – 4 ft. by 15 ft. for

exterior use; 2 – 16 ft. by 20 ft. for wide covering.

(2) Sheeting – 1 roll 20 ft. by 100 ft. plastic; 3+ smaller rolls

(3) Buckets, sponges – 1/2 gal., 1 gal., 2 gal., 5 gal; natural sea sponges (assorted sizes, thicknesses)

(4) Masking paper, masking tapes – 1 dozen each ¾-to 1 ½ inch masking tape.

 

D. Tools:

(1) Brushes – Assortment nylon or China bristle: 1-in., 2-in., 2 ½-in., 3-in., 4-in

(2) Rollers, roller covers – Assortment 3-in. to 12-in. rollers; ¼-in. to 1/1/2-in. naps.

(3) Paint tray, paint screen

(4) Broad knives, level, straight-edge

(5) Basic tool kit: Hammer, screwdrivers, wrench, pliers, clamps, etc.

 

E. Equipment:

(1) Spray guns, hose – Airless sprayer greater than ½ gal. perminate capacity

(2) Compressor – Greater than 6 OFM for spray painting

(3) Ladders – 1+ 24-ft. extension, 16-ft. stepladder, 5-ft. platform aluminum ladder

(4) Pressure washer – Greater than 2000 psi

(5) Garden sprayer system

 

F. Protective gear and Safety items:

(1) Boxes/ packages of disposable gloves, breathing masks

(2) Organic vapor respirator, also spare cartridges; dust mask supply, safety glasses

(3) Disposable plastic suits, hats, shoe coverings, vinyl/rubber gloves

(4) Signs: WET PAINT, CAUTION, KEEP OFF, Caution Tape

 

G. Cleaning/Clean-up Supplies:

(1) Sponges, bags of rags, buckets (2-qt. plastic), floor mops

(2) Glass/mirror cleaner, spot remover

(3) Standard trash bags, heavy duty trash bags; re-sealable plastic bags (eg. for storing hardware, switch plates)

(4) Small portable vacuum cleaner, shop vacuum; push brooms, large dustpans; dusting brushes, deck brush w/extension.

 

H. Vehicle/Golf Cart Maintenance:

(1) Car wax, upholstery cleaner

(2) Oil, tire gauge, tire pump

(3) Battery charger

(4) Small portable vacuum, combo mini-broom/dustpan

 

I. Recordkeeping, Writing, Presentations:

(1) Software programs – Excel, Outlook/Express, Word, PowerPoint, Quickbooks

(2) Printable forms and worksheets on internet

(3) Journals, ledgers, and other systems available from office supply –in-store, on-line.

 

Your Paint Shop inventory pertains to much more than a few cans of paint in your standard, frequently-used colors. It pertains to everything that you and every person in your department may need to perform painting-related tasks, work orders, projects, etc.

 

PAINT SHOP MANAGER TIP: You need to know what you have on-hand. You need to know what you’re supposed to keep on-hand. You need to know what you need to get on-hand. To be ready to go! Or, as close to that point as possible. At all times.

 

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Organize your Paint Shop. It saves lots of time. It minimizes mistakes, frustration and accidents. It cuts costs like you wouldn’t believe!

 

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Thank you for visiting “Painting with Bob.”

 

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